**How to set up an edition on a work, how its numbered copies and artist's proofs are managed, and how editioned works behave in the list, the basket and multi-edit. This article describes WrkLst 10.**

## What an edition is in WrkLst

An editioned work is managed as one record that carries its individual numbers and artist's proofs, rather than as a pile of near-identical entries. That keeps the inventory readable: you see the work, and within it you see which numbers exist and what has happened to each.

## Setting up an edition

Open the work's form and expand the **Edition** section.

1. Tick **This work is part of an edition**.
2. Leave **Managed edition** switched on for a **Defined edition** — one whose copies WrkLst keeps track of. Switch it off for a **Custom edition**, which is just an **Edition** text that appears in the caption, for a work whose copies you do not manage individually.
3. For a defined edition, enter the **Edition size**, the number of **Artist proofs** and of **Exhibition copies**, or tick **Unlimited**. **Show edition in caption** adds the edition to the work's caption; **Edition notes** holds anything else.

The tabs **Editions**, **Artist proofs** and **Exhibition copies** then list every number — "Edition 1 of 5", "AP 1 of 2" — and show which work fills it. Mark the copy you are editing with **This is the current work**, create a copy from it with **Create a new work from this one**, or attach a work that already exists with **Search works to attach**. **Fill empty copies with new works from this one** creates a record for every number still empty in one go. If you set an edition size of 1, WrkLst asks whether you mean it and offers to **Deactivate edition** instead.

## Editions in the works list

In the works filter, **Editions only** shows editioned works alone, and **Group editions** collapses an edition into a single entry with a count of its copies, so a print run does not fill the grid with lookalikes. **Group editions** can be your default under Settings → My Profile → **Preferences**. Opening a grouped edition takes you to the first available copy; the setting **Navigate grouped editions to the first edition instead of first available** under Settings → **General Account** changes that.

## Editing a whole edition at once

Multi-edit from an edition loads the whole edition — every copy, including the artist's proofs — rather than only the copy you were looking at. The multi-edit form shows the same panels and fields as the normal editor, with a tick box beside each one, so a price change, a new location or a corrected medium reaches every copy in one operation while the inventory number stays per work. See [Editing and Multi-Editing](/hc/wrklst-docs/articles/1767342727-editing-and-multi_editing).

## Why it matters for pricing

Managed editions count as a single record for subscription purposes. An edition of five plus two artist's proofs is one record, not seven — see [Subscription](/hc/wrklst-docs/articles/1767343691-subscription).

**Still using WrkLst Classic?** This topic in the Classic documentation: [Create and Manage Editions](/hc/wrklst-docs/articles/1790930005-classic-editions)

## Related articles

* [Creating New Artwork](/hc/wrklst-docs/articles/1767342602-creating-new-artwork)
* [Editing and Multi-Editing](/hc/wrklst-docs/articles/1767342727-editing-and-multi_editing)
* [Works: inventories, filter and search, views and the basket](/hc/wrklst-docs/articles/1767342663-inventory-filter-search-feature-and-selections-tool)
* [Holds & Sales](/hc/wrklst-docs/articles/1767343083-holds-sales)