**Keep track of exhibitions in WrkLst — gallery exhibitions, art fairs and any other kind of exhibition project — from the first checklist to the sales report and the costs.** This article describes WrkLst 10. ## The exhibitions list **Exhibitions** shows your shows as cards in the **Grid view** or as a **Table view**, sorted by title or date. The list runs by the date a show starts, newest first; a show whose dates are still **Dates TBC** takes the place of the day it was last worked on, so a plan you are busy with stays in view. Filter by **Kind** — **Solo**, **Two person** or **Group** — by **When**, by **Venue type** — **Institution**, **Gallery**, **Fair** or **Other** — and switch on **At our Locations** for shows at your own spaces. An exhibition opens without losing the list, which stays beside you as a rail. Its cover is put together from its works, and in the record a click on any picture opens that artwork full screen. ![The exhibitions list: 1 Search exhibitions · 2 Filter · 3 Table view · 4 Add exhibition](https://support-admin.wrklst.art/rails/active_storage/blobs/redirect/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaHBjUT09IiwiZXhwIjpudWxsLCJwdXIiOiJibG9iX2lkIn19--b9dc49219984654071bd11c8e535cfdc66c76247/en-exhibitions-overview.jpg) *The exhibitions list: 1 Search exhibitions · 2 Filter · 3 Table view · 4 Add exhibition* ## What an exhibition record holds An exhibition brings together everything about a show in one place. Under **Venues** you record the venue, its **Venue type**, the **Exhibition dates** with their **Accuracy** — full date, month and year, or year — and whether the show is **Ongoing** or its dates are still to be confirmed; a show with several venues is marked as travelling. The record carries the **Artists** with a **Lead artist**, a **Caption** generated from title and dates that you can customise, **Installation shots** with their photo credit, **Documents**, the **Press release**, linked **Contacts** with their roles, **Tags**, **Timeline** entries and a **Provenance** entry that writes an exhibition line onto its works. Loans and transport are linked under **Consignments** and **Shipments**, and **Linked biography items** shows the entries the show generated in the artists' CVs. Large shows load their works in pages. ![An exhibition record: 1 Edit exhibition · 2 Share / export as · 3 More actions](https://support-admin.wrklst.art/rails/active_storage/blobs/redirect/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaHBjQT09IiwiZXhwIjpudWxsLCJwdXIiOiJibG9iX2lkIn19--f6be9722ca3055410a6ef04560d77100241bc830/en-exhibition-detail.jpg) *An exhibition record: 1 Edit exhibition · 2 Share / export as · 3 More actions* Years later the record is still there, which is the point — a show you can reconstruct is a show you can cite, insure and publish. ## Building the checklist Checklists usually start as a filtered view or a basket selection of works — see [Works: inventories, filter and search, views and the basket](/hc/wrklst-docs/articles/1767342663-inventory-filter-search-feature-and-selections-tool). Choose **Exhibit** and the exhibition opens with those works on it. The **Works** are a list, one per line with inventory number, artist, title, details, price and location; tick **Confirmed** as works move from considered to confirmed, and keep your own **Order** or sort by inventory number or year. Creating and editing happen on the same screen as the exhibition, and WrkLst warns you if a colleague is editing the same show. ## Sales report An exhibition shows what it actually sold: the total, how much each colleague sold, and every sold work with its buyer and invoice. Under **Sales by facilitator**, unfold a facilitator to see their sales with picture, client, invoice and payment status; one click opens the sale. A bar shows where every work stands — sold, donated, gifted, on hold, offered, available, not available — by **Works** or by **Value**. Your own sales, external sales and **Donations & gifts** are kept in separate groups; donations and gifts are valued at the work's list price. A work that came back or was resold no longer counts, so a work on the wall is never reported as sold. The report is shown to everyone who may see sales reports. ## Production & expenses Expand **Production & expenses** to see what the show cost. The production and framing costs of the works are summed and grouped **By payer** or **By work**; with **Add expense** you book the exhibition's own costs — **Shipping**, **Framing**, **Photography**, **Hospitality/Dinners** or **Other** — with amount, date, description and **Paid by**. The report shows **Artwork costs**, **Exhibition costs** and the total. **Download PDF** gives a dated document headed with your gallery's name and address, grouped by payer, ready for your accountant; **Download spreadsheet** gives one row per entry. Under **Include** you choose **All costs**, **Artwork costs only** or **Exhibition costs only**. ## Connections to other records Loans and incoming works are handled as consignments ([Consignments](/hc/wrklst-docs/articles/1767343181-consignments)), transport as shipments ([Shipments](/hc/wrklst-docs/articles/1767343123-shipments)), and anything sold from the show as a sale ([Holds & Sales](/hc/wrklst-docs/articles/1767343083-holds-sales)). The [calendar feed](/hc/wrklst-docs/articles/1790900007-calendar-feed-your-wrklst-dates-in-your-calendar) can put **Exhibition runs** into your calendar app. **Still using WrkLst Classic?** This topic in the Classic documentation: [Exhibitions](/hc/wrklst-docs/articles/1790930011-classic-exhibitions) ## Related articles * [Consignments](/hc/wrklst-docs/articles/1767343181-consignments) * [Shipments](/hc/wrklst-docs/articles/1767343123-shipments) * [Biographies](/hc/wrklst-docs/articles/1786371810-biographies) * [Timeline](/hc/wrklst-docs/articles/1786371764-timeline) * [Reports & Analytics](/hc/wrklst-docs/articles/1786371782-reports-analytics)