**Lists are saved selections of works or contacts. Build a selection once in WrkLst 10 and reuse it wherever it is needed: for documents, exhibitions, consignments, presentations and mailings.**

## What a list is

A list is a saved selection. You build it once — with filter, search or the basket — and then reuse it wherever it is needed: to generate documents, to create an exhibition or consignment, to build a presentation, or to address a mailing. A list can hold works or contacts; a mailing list of collectors and a checklist of works behave the same way.

## Creating and editing a list

1. Open **Lists** and choose **Add list**.
2. Give the list a name, a **Category** (an existing one or **New category…**) and a **Visibility**: **Private**, **Shared** or **Shared, locked**.
3. Add works or contacts. The search finds records as you type. Drag entries to reorder them, or choose an **Order**: **Custom order**, inventory number, year or name.
4. Save. Your view stays where you were.

Only one person edits a list at a time. While a colleague is editing it, the list says **Being edited by someone else** and becomes editable the moment they finish.

## From the basket to a list and back

The basket is the quickest way to fill a list. In Works, open the **Basket** menu and choose **Save basket to new list** or **Save basket to existing list**; in Contacts the basket offers **Save as a new list** and **Add to an existing list**. The dialog has a searchable list picker and lets you **Add** to the list or **Replace** its contents — Replace empties the list first. **Load list into basket** works the other way round.

## Finding your lists

Browse lists in **Grid view** or **Table view**, sort them by name or by when they last changed, and filter by visibility, by category and by whether they are archived (**Include archived**). **Archive** keeps a list but hides it; **Unarchive** brings it back. Open a list and the overview stays beside it, so you can step from one list to the next; large lists load their members in pages, so they open immediately.

<!-- shot:lists-overview -->
![The lists overview: 1 Search lists · 2 Filter · 3 Table view · 4 Add list](https://support-admin.wrklst.art/rails/active_storage/blobs/redirect/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaHBkQT09IiwiZXhwIjpudWxsLCJwdXIiOiJibG9iX2lkIn19--add2cf5a23696aa3ec2ba55fd1f15444c58b97ac/en-lists-overview.jpg)

*The lists overview: 1 Search lists · 2 Filter · 3 Table view · 4 Add list*

Each list shows what it holds: a list of works shows their pictures, as a small pile in the grid and as a stack in the table and the side panel, and a list of contacts shows the faces of its people. At the top of a list, clicking a picture opens that work full screen.

## The works in a list

The works in a list are shown one per line, with inventory number, artist, title, details, price and location. A small button in the panel header switches between inventory-number order and your own order. Clicking a work opens it with the other works of the list beside it, so you can step through them without leaving the list.

<!-- shot:list-detail -->
![An open list: 1 Edit list · 2 Share / export as · 3 More actions](https://support-admin.wrklst.art/rails/active_storage/blobs/redirect/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaHBjdz09IiwiZXhwIjpudWxsLCJwdXIiOiJibG9iX2lkIn19--8d4eb9e0cec57d3ac02b147f2a97a8efff407bf6/en-list-detail.jpg)

*An open list: 1 Edit list · 2 Share / export as · 3 More actions*

## Using a list

**Share / export as** at the top of a list generates documents from it. To use a list as the audience of a campaign, load it into your contacts basket and choose **Only my contacts basket** when picking the recipients in Outreach. On your phone and computer, every list that holds contacts appears as a group in your synced address book, and you can choose to sync only the contacts on certain lists.

Deleting a list removes only the list; the works or contacts themselves stay.

**Still using WrkLst Classic?** This topic in the Classic documentation: [Lists](/hc/wrklst-docs/articles/1790930013-classic-lists)

## Related articles

* [Works: inventories, filter and search, views and the basket](/hc/wrklst-docs/articles/1767342663-inventory-filter-search-feature-and-selections-tool)
* [Presentations](/hc/wrklst-docs/articles/1767343260-presentation)
* [Outreach](/hc/wrklst-docs/articles/1786371764-outreach)
* [Sync your WrkLst contacts to your phone and computer](/hc/wrklst-docs/articles/1790900010-sync-your-wrklst-contacts-to-your-phone-and-computer)
* [Document templates: PDFs, Word and Excel on your own letterhead](/hc/wrklst-docs/articles/1767343718-custom-document-templates-made-easy-with-wrk_lst)