**Drop in a spreadsheet, a PDF catalogue, a document or the link to a page listing your works, and let WrkLst prepare the records. You review and approve every one before it is added. This article describes WrkLst 10.**

## What you can drop in

* A spreadsheet — CSV, TSV, XLSX, XLS, ODS, XLSM or JSON. Spreadsheets are read one file at a time, up to the first 2000 rows.
* A PDF, or a document in DOCX, ODT, DOC, RTF, Pages, WPS or FODT — a catalogue, a price list, a condition report.
* The address of a web page that lists works: a gallery page, an auction page, an Artlogic private view or a WrkLst presentation.

Each file can be up to 25 MB. WrkLst reads what it finds and catalogues the works, which removes most of the typing from a migration or a new consignment list. If you come from ARTBUTLER, GalleryManager or Gyst, dedicated importers map those systems' fields straight onto WrkLst.

## Where to find it

Open Settings → General Account → **Import** and choose **Open Artwork Import** under **AI Artwork Import**, or choose **Import works** from the Works screen. The importer needs AI features to be switched on for your account; an administrator does that under Settings → General Account → **AI features**. For a single work, the work form's own **Drop caption** and **File import** tabs may be all you need — see [Creating New Artwork](/hc/wrklst-docs/articles/1767342602-creating-new-artwork).

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![The import.](https://support-admin.wrklst.art/rails/active_storage/blobs/redirect/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaHBBYU09IiwiZXhwIjpudWxsLCJwdXIiOiJibG9iX2lkIn19--1f98c9def7169d26063d398acc342c42b03d1d56/en-works-import-page.jpg)

*The import.*

## How an import runs

1. **Choose files** or drag them in, or paste a link and choose **Import from URL**. Then **Start Import**. WrkLst shows what it is doing: uploading, reading the page or document, reading images, extracting artwork data.
2. For a spreadsheet, WrkLst proposes which column holds which field — artist, title, year, medium, inventory number, credit, copyright, dimensions in one column or as height, width and depth, price and currency, image address. Adjust anything that is wrong, set the **Dimensions unit** used where a size has none, and **Apply mapping**.
3. Every work then appears in a review table, in your language, with a count of how many are selected and how many **need a check**. Artists are matched to your existing contacts automatically; a name without a match is created as a new artist on import, and you can click any artist to change the match. Click a thumbnail to choose the work's image or images; click a work's **Page** link to open the source PDF beside the table. **Show / hide columns** keeps the table to the fields you care about, and **Remove work** or **Include work** decides what goes in.
4. Pick the **Target inventory** and choose **Import … works**. WrkLst reports how many works were created, and **View in inventory** takes you to them; **Import more** starts the next file.

## Nothing is added without you

Every record is presented for review first. You approve what is correct, fix what is not, and discard the rest. The import never writes straight into your inventory behind your back.

## Consent and transparency

Automatic import is an AI feature, and it is labelled as one. WrkLst does not run AI over your data without your active, prior consent, so nothing here happens until you have agreed to it. AI can also be switched off for the entire workspace.

## How the AI is handled

Processing runs on open-source models hosted in Switzerland. The prompts used to extract your data are never recorded and are never used to train AI models. See [Does WrkLst use AI on my data?](/hc/wrklst-docs/articles/1786370964-does-wrk_lst-use-ai-on-my-data).

## Larger migrations

If you are moving an existing database or a pile of spreadsheets into WrkLst, we do that with you rather than leaving you to it. Contact [support@wrklst.art](mailto:support@wrklst.art).

## Related articles

* [Creating New Artwork](/hc/wrklst-docs/articles/1767342602-creating-new-artwork)
* [Editing and Multi-Editing](/hc/wrklst-docs/articles/1767342727-editing-and-multi_editing)
* [Import contacts from a file or your phone](/hc/wrklst-docs/articles/1790900009-import-contacts-from-a-file-or-your-phone)
* [Inventories](/hc/wrklst-docs/articles/1767343668-inventories)
* [Does WrkLst use AI on my data?](/hc/wrklst-docs/articles/1786370964-does-wrk_lst-use-ai-on-my-data)