# Media Library > How to upload images, documents and links in bulk, find them again, edit their details, and see which works they belong to. This article describes WrkLst 10. Source: https://support.wrklst.art/media-library/media-library Language: en **How to upload images, documents and links in bulk, find them again, edit their details, see which works they belong to, and add documents to your records from one picker. This article describes WrkLst 10.**
## What the Media Library is for The Media Library is the single place your images, documents and links live. Rather than uploading files one work at a time, you can bring in a batch and see which artworks each file belongs to. ## Browsing Open **Media Library**. Depending on your role, it shows every file in your account or only the files you uploaded yourself. Switch between **Grid view** and **List view** and search with **Search files**: it finds a file by its name, the name it was uploaded as, its **Upload batch name** and its photographer, and every word you type has to match. The **Filter** narrows the library by **Type** — **Images**, **Documents** or **Links** — and its **Sort by** orders it by name or by when a file last changed. Open a file and it sits beside the list, so you can step from one to the next with **Previous file** and **Next file**; its **Works** section shows every work it is attached to, **Info** shows the name it was **Uploaded as** and, if it has one, its **Upload batch name** (shown, not editable); and **History** records its changes. ![The Media Library: 1 Search files · 2 Filter · 3 List view · 4 Add files](/media/0003fe66-en-media-overview.jpg) *The Media Library: 1 Search files · 2 Filter · 3 List view · 4 Add files* Because files are linked to the works they belong to, you can tell at a glance whether a work has its installation shots, its condition report or its certificate — and find the right file without hunting through folders. ## Uploading Choose **Add files**. The form has three tabs: * **Images** — **Select images**, or drag and drop them. Up to 100 MB per file; images larger than 9000 px are downsized automatically. * **Documents** — **Select documents**, or drag and drop. Up to 100 MB per file. * **Weblinks** — enter a **Web address** and choose **Add link**. Before you add the files, give the batch an **Upload batch name**: it goes onto every file you add next. On the **Images** tab you also set a **Credit** and the **Documentarian / photographer** once, and every image you upload next carries them; leave **Credit** empty and the credit line saved on the photographer's contact is used. On the **Documents** and **Weblinks** tabs, people allowed to mark files confidential see **Confidential** instead. Each file shows its own progress, and you can rename a file as soon as it has arrived. **Back to the library** when you are done. Images can also be dropped straight onto a work — see [Artwork images: upload, edit, view and download](/works/artwork-images-upload-edit-view-and-download). ## Editing a file **Edit file** changes a file's **Name**, and for an image also its **Credit** and **Documentarian / photographer**. A document or a link has **Confidential** there instead, for people allowed to mark files confidential; an image cannot be marked confidential. **Edit image** opens the image editor for rotation and the focal point — the spot that crops and covers centre on — with a preview of exactly what will be shown. While someone else is editing a file, WrkLst shows **Being edited by someone else**; the file becomes editable the moment they finish. ## Deleting a file **Delete file** removes the file from every work it is attached to. A deleted file (an image, a document or a link) can be brought back within seven days from Settings → Toolbox → **Recover recent records** — see [Toolbox: recover deleted records and tidy up](/settings/toolbox-recover-deleted-records-and-tidy-up). ## Adding a document to a record Every **Add document** opens the same picker: in works, exhibitions, consignments, shipments, sales, presentations and biography lines, and behind **Attach document** in a message. Its icon tabs show where you can add from: **Media Library**, **Exhibitions**, **Consignments**, **Shipments**, **Works**, **Lists**, **Contacts** and **Biographies** (point at an icon to see its name). You see only the tabs your role and your account's modules allow. * **Media Library** — search the library and click a file to attach it. A file that is already attached reads **Already added**. * **Exhibitions**, **Consignments**, **Shipments**, **Works** and **Biographies** — search for a record and open it. The list shows the documents it already has, and one click links one: the same file, not a copy. Below them are its templates, each marked **New PDF from this template**. In a saved work, exhibition, consignment or shipment, its own tab already has that record open; in a biography line, the Exhibitions tab has the line's exhibition open (if it links one) and the Biographies tab the artist's biography. * **Lists** and **Contacts** hold no documents of their own, so their tabs offer templates only, and appear only where there are templates to offer. The arrow at the top (**Back to …**) returns to the list of records. A biography line holds one document; once it has one, **Choose another document** swaps it. A PDF made from a template is saved to the Media Library and attached at once, so nothing is downloaded and uploaded again. It is named after the template and the record. Its progress shows in the panel, and saving the form (or sending the message) waits until the PDF has arrived; if you stop waiting, it is not attached but still arrives in the Media Library. To make the new PDF confidential, tick **Confidential** first. That box is in the documents of an exhibition, a consignment or a shipment and in a biography line, for people allowed to mark files confidential; works, presentations and messages have none. Templates are set up under Settings → **Templates** — see [Document templates: PDFs, Word and Excel on your own letterhead](/settings/custom-document-templates-made-easy-with-wrk_lst). Some things the picker does not offer: * Templates appear only for people whose role has **Edit & delete** in the Media Library and the rights a download from the same template needs (**Shareable** for that kind of record). * There is no tab for sales and no templates at all in a sale's documents: invoices stay with the sale and with Invoicing. * No PDF is made of a private list or a confidential contact (nor of a confidential artist's biography); the picker says so instead of offering its templates. * In a presentation, a confidential file cannot be picked. For people who may see confidential files it stays in the list, marked **Confidential: never shown on a presentation**. ## Where files show up Documents attached to a sale, a shipment, a consignment, a presentation or an exhibition appear as visible previews — the same tiles the work pages use — rather than a list of file names. Click one to open it right in WrkLst: images open large, PDFs page through in the window, and Vimeo and YouTube links play inline. **Download** and **Open in new tab** sit right below the file, on the phone as on the desktop; a link offers only **Open in new tab**, and a file that is neither an image nor a PDF (a Word document, a spreadsheet or a video file, say) only **Download**. **Still using WrkLst Classic?** This topic in the Classic documentation: [Media Library](/wrklst-classic/classic-media-library) ## Related articles * [Artwork images: upload, edit, view and download](/works/artwork-images-upload-edit-view-and-download) * [Editing and Multi-Editing](/works/editing-and-multi_editing) * [Presentations](/presentations/presentation) * [Document templates: PDFs, Word and Excel on your own letterhead](/settings/custom-document-templates-made-easy-with-wrk_lst) * [Automatic Import: let AI do the data entry](/works/automatic-import-let-ai-do-the-data-entry)