# Reports & Analytics > Reports & Analytics is a one-page overview of your sales, facilitators, exhibitions and consignments, with the ability to drill down to any individual sale. Source: https://support.wrklst.art/reports-analytics/reports-analytics Language: en **Reports & Analytics is a one-page overview of your sales, facilitators, exhibitions and consignments, with the ability to drill down to any individual sale.** This article describes WrkLst 10.
## What the overview shows The page pulls together how the year is going: what has sold, who sold it, and how exhibitions and consignments contributed. Pick the **Year** and **View by** month, quarter or year (**Yearly** lists every year with sales). The **Sales** card and **Facilitator sales** go by the date of each sale; **Exhibition sales** place a show in the period it opened and **Consignment sales** a consignment in the period it began, and that row counts the sales of its works from its start date on, with no end limit — for an exhibition whether or not a work is marked **Confirmed**; a show without dated venues counts from the day its record was created. In **Facilitator sales**, **Exhibition sales** and **Consignment sales**, unfold any row with the arrow at its start to list the sales behind it — date, client, invoice and amount under a facilitator; date, work and amount under an exhibition; date, work, gross and net under a consignment. The arrow at the end of a sale opens it. A single sale there shows its amount the way the sale itself does, such as 4,000.00 EUR; the cards, charts and period totals keep whole amounts. * **Sales** — sold works by period, converted to your currency, with the total, the number of sales and the average sale, each compared with the year before. In the monthly and quarterly view, last year's sales stand in grey beside each month or quarter, and the tiles show in percent how far you are up or down — while a year is still running, against the year before up to the same day. Point at a bar to see its change. In the yearly view, each year shows its change against the previous one. A year without sales is not compared. * **Facilitators** — sales grouped by the colleague who facilitated them. * **Exhibitions** — sales attributed through the sold works that appeared in each exhibition, marked **At gallery** or **External**. A sale counts for every exhibition its works appeared in, so totals may overlap. * **Consignments** — realised sales grouped by financial consignment, with each consignment's direction, **Gross** and **Net** (the gallery's share) side by side, and the works sold. * **Leads** — your **Open leads** by stage, **New leads** by where they came from (Long-term leads are not counted), **Won or lost** with the **Win rate**, **Reply and close times**, the **Sales value** of the offers, holds and sales made from leads, the leads by **Channel**, by who they are **Assigned to** and **By contact**, **Why it was lost**, and the **Works declined** and why; with Opportunities switched on, the tab ends with how your team answered its proposals — see [Lead goals, settings and the Leads report](/leads/lead-goals-settings-and-the-leads-report). Once you can see leads with a goal other than Sale, a **Goal** choice appears: with several goals in the choice, **By goal** gives each goal its own figures and win rate; pick one goal and every figure counts that goal alone, in its own words. * **User Performance** — read and write activity over a 30-day window: the eight most active users side by side, or one user's reads and writes on their own. * **Acquisition / Insurance** — the estimated, insured and acquisition values across the collection, and how many works have an acquisition price. * **Inventory Volume** — object count and cubic volume by inventory, with locations and group members excluded if you wish. Every sales figure — the **Sales** card, **Facilitator sales**, **Exhibition sales**, **Consignment sales**, the **Sales value** on the **Leads** tab and a record's own **Sales report** — counts what the sold works are worth: their price without VAT and after discounts (a general discount on the invoice is shared among its lines), without shipping, other invoice items or additional costs. Three settings shape the sales figures. **Basis** chooses **Gross** or **Net** for the **Sales** card and **Facilitator sales**; **Exhibition sales** always show gross, and **Consignment sales** show gross and net side by side. Net follows the direction of the work's financial consignment — on an incoming consignment you keep only your commission, on an outgoing one the venue's commission comes off a sale the venue made: one **Executed through** **External** or **External gallery** whose **External Seller** is the consignee or is left empty. A sale made **In-house**, internal transfers and third-party consignments stay at gross. The reports start from internal sales; tick **Include external sales** and **Include gifts & donations (at list price)** to add them. Gifts and donations bring in no money: they count at each work's list price — a work without one counts as 0 — so a total shows what the works were worth, not what was received. They are shown apart: on the **Sales** card a **Gifts & donations** tile joins the total, and on each bar they sit on top of the sales in a colour of their own; **Facilitator sales**, **Exhibition sales** and **Consignment sales** get a **Gifts & donations** column and, beside each period's total, *of which … gifts & donations*; in a drill-down, such a line is marked **Gift** or **Donation**. The **Counting** line underneath sums up what the figures include. ## Reports on a single record Exhibitions and consignments each carry their own sales report. Open one and you see what it actually sold: the total, how much each colleague sold, and every sold work with its buyer and invoice. Unfold a facilitator and their sales appear the way the Sales page shows them, with picture, client, invoice and payment status; one click opens the sale. A bar shows where every work stands — sold, donated, gifted, on hold, offered, available, not available — by number of works or by value, where a sold work counts its value as in Reports & Analytics. Your own sales, external sales and donations and gifts sit in separate groups; donations and gifts are valued at the work's list price. There is no period to choose: the report counts the sales of the record's works from its start date on, and a work that came back or was resold no longer counts. Next to the sales report, **Production & expenses** sums what the works cost to make and, on an exhibition, what the show itself cost, as a PDF or a spreadsheet; see [Exhibitions](/exhibitions/exhibitions). ## Who can see it **Reports & Analytics** and its item in the sidebar open for anyone who may see one of its tabs: the permission to see sales reports, **User Performance** or **Acquisition / Insurance** is enough on its own, and so is the permission to see leads, for the **Leads** tab. Each tab needs its own permission: the **Sales** tab the permission to see sales reports, and **User Performance**, **Acquisition / Insurance** and **Inventory Volume** one each. The sales figures only count what you may see in Sales: without permission to see all sales, only the sales you facilitated, and confidential sales only with permission to see them. A record's sales report appears with the same sales-report permission once one of its works has been sold or given away, and **Production & expenses** needs permission to see work values. If you cannot see something, that is a role permission — speak to your account administrator. The **Leads** tab needs only the permission to see leads and counts only the leads you may see; its sales figures and amounts also need the permission to see sales reports. ## Related articles * [Holds & Sales](/holds-sales/holds-sales) * [Lead goals, settings and the Leads report](/leads/lead-goals-settings-and-the-leads-report) * [Exhibitions](/exhibitions/exhibitions) * [Consignments](/consignments/consignments) * [Collection Values (C-Values)](/collection-values/collection-values-c_values)