# Create and Manage Editions > How to set up an edition on a work, how its numbered copies and artist's proofs are managed, and how editioned works behave in the list, the basket and multi-edit. This article describes WrkLst 10. Source: https://support.wrklst.art/works/editions Language: en **How to set up an edition on a work, how its numbered copies and artist's proofs are managed, and how editioned works behave in the list, the basket and multi-edit. This article describes WrkLst 10.**
## What an edition is in WrkLst Each copy of an edition — every number, artist's proof and exhibition copy — is a work of its own, with its own inventory number, availability and sales. The edition ties them together: each copy's **Edition** section shows which numbers exist and what has happened to each, and in the list **Group editions** shows the whole edition as one entry. ## Setting up an edition Open the work's form and expand the **Edition** section. 1. Turn on the switch in the **Edition** header, or click **Turn it on** in the section. 2. Leave the switch beside the sizes on **Defined edition** — one whose copies WrkLst keeps track of. Switch it to **Custom edition**, which is just an **Edition** text that appears in the caption, for a work whose copies you do not manage individually. 3. For a defined edition, enter the **Edition size**, the number of **Artist proofs** and of **Exhibition copies**, or tick **Unlimited**. **Show edition in caption** adds the edition to the work's caption; **Edition notes** holds anything else. The tabs **Editions**, **Artist proofs** and **Exhibition copies** then list every number — "Edition 1 of 5", "AP 1 of 2" — and show which work fills it. Mark the copy you are editing with **This is the current work**, create a copy from it with **Create a new work from this one**, or attach a work that already exists with **Search works to attach**. **Fill empty copies with new works from this one** marks every number still empty in one go, and saving creates a new work for each, numbered for you. If you set an edition size of 1, WrkLst asks whether you mean it and offers to **Deactivate edition** instead. ## Editions in the works list In the works filter, **Editions only** (under **Detailed search** › **Attributes**) shows editioned works alone, and **Group editions**, the switch beside **Availability** at the top, collapses an edition into a single entry with a count of its copies, so a print run does not fill the grid with lookalikes. **Group editions** can be your default under Settings → **Preferences**. Opening a grouped edition takes you to the first available copy; the setting **Navigate grouped editions to the first edition instead of first available** under Settings → **General Account** changes that. ## Editing a whole edition at once Multi-edit from an edition loads the whole edition — every copy, including the artist's proofs — rather than only the copy you were looking at. The multi-edit form shows the same panels and fields as the normal editor, apart from **Edition**, **Group / set**, **Website**, **Import tools** and **Imported data**, and with a simpler **Change availability** in place of **Availability**, with a tick box beside each one, so a price change, a new location or a corrected medium reaches every copy in one operation while the inventory number stays per work. See [Editing and Multi-Editing](/works/editing-and-multi_editing). ## Why it matters for pricing Managed editions count as a single record for subscription purposes. An edition of five plus two artist's proofs is one record, not seven — see [Subscription](/account-setup/subscription). **Still using WrkLst Classic?** This topic in the Classic documentation: [Create and Manage Editions](/wrklst-classic/classic-editions) ## Related articles * [Creating New Artwork](/works/creating-new-artwork) * [Editing and Multi-Editing](/works/editing-and-multi_editing) * [Works: inventories, filter and search, views and the basket](/works/inventory-filter-search-feature-and-selections-tool) * [Holds & Sales](/holds-sales/holds-sales)