How Works is organised: inventories, the three views, search and filter, the list that stays beside an open work, and the basket for building a selection of works from anywhere. This article describes WrkLst 10.
Moving between inventories
Your works are grouped into inventories, and you switch between them to change what you are looking at. Opening Works shows the inventory sections to choose from, with a Search sections box, or All Works for everything at once. See Inventories if you need to create or rename one.
The works list and its toolbar: 1 Search… · 2 Filter · 3 Switch view · 4 Basket · 5 Add work
Under Settings → My Profile → Preferences you set the Default view and the default sort order an inventory opens with.
Three views
The view button in the Works toolbar — or Alt+V — steps through three views:
- Grid view — a card grid of thumbnails.
- Card list view — a large picture beside the work's details, its price, owner, location, consignment and exhibition.
- Table view — a sortable table. Click anywhere on a row to open the work; the buttons at the end of the row stay in place on the right, and on a narrow window the table scrolls sideways rather than squeezing its columns.
The works inside a list, exhibition, consignment, sale, shipment or presentation have their own view button in the section header — List view, Card list view or pictures — and a small button for their order: Custom order, or by inventory number ascending or descending.
A work beside the list
Open a work and the list stays beside it. Previous record and Next record step through the list while the work stays open, and the list has its own search and filter, so you can look for the next record without closing the one you are reading. Focus current record jumps back to the open work in the list; it only appears when that work is in the list you are looking at.
A work open beside the list, with the bar at the bottom: 1 Edit · 2 Actions · 3 Share as · 4 Next record
How wide the list is, is yours to choose: under WrkLst 10 at the foot of the menu, Layout settings offers Full list, Thumbnails only (hover one to see the whole row) or Hidden. Each part of WrkLst remembers its own setting. Right-click or ⌘/Ctrl-click a work to open it in a new browser tab, handy for comparing two records side by side.
Searching and filtering
Filter and search narrow a large archive down to the works you actually need, and a filtered view is the starting point for most other work in WrkLst: an exhibition checklist, a consignment or a client selection usually begins here.
The filter panel: 1 Filter · 2 Reset · 3 Close
Type in the search box, or open Filter. The filter panel groups its choices: Search (artist, title, year, medium, series, tags, location, Size ±20% and Price ±20%, framed or not), Availability (Available, On hold, Sold, Donated, Gift, Resale, Consigned, Offered, Not available), Relationships (the shipment, exhibition, list, consignment or presentation a work is on, its owner or consultant, its assigned gallery, and Acquired from — the gallery, dealer or auction house you bought it from) and Grouping (Group editions, Group parents, Hide group members). Reset filter clears everything. The Sort order menu orders by inventory number, year, size, price, series or artist name.
The basket
The basket works like a shopping cart for artworks. Add to basket on any work, or Add current results to basket and Remove current results from basket from the Basket menu in Works, build a selection across views and inventories. The basket then sits next to Works in the main menu with a count of what is in it, and from anywhere in WrkLst you can Show basket, Save basket to new list, Save basket to existing list, Load list into basket, Share basket or Clear basket. Saving and loading use a dialog with a searchable list picker; see Lists.
The basket menu: 1 Basket
The buttons on a work card: 1 Add to basket · 2 Edit · 3 Share as · 4 Actions
A selection is where most records start. Pick works and choose Ship, Exhibit, Consign, Present, Offer, Hold or Sell: the new record opens with those works already on it, with their prices, captions and sizes filled in. Share basket generates documents from a template, and Delete works… in the basket menu removes several works at once — the dialog lists exactly which works go and which stay, because a work on a sale, in a group, on a shipment, in an exhibition or on a consignment is kept. See Editing and Multi-Editing.
Still using WrkLst Classic? This topic in the Classic documentation: Inventory, Filter and Search, and the Selections Tool