Consignments
Consignments record which way the art is moving, between whom and for how long — incoming and outgoing consignments,
loans and third-party arrangements — with the prices, commissions and deadlines that go with them. This article
describes WrkLst 10.
The consignments list
Consignments shows your consignments as cards in the Grid view or as a Table view. Filter by Direction — Outgoing,
Incoming, Internal transfer or Third party — by Loan period — Current, Upcoming or Past — and tick Include archived to
see closed ones. A consignment opens beside the list; its works lie as a small pile of pictures on the card, and at the
top of the record a click on any picture opens that artwork full screen. The Calendar shows, month by month, what
begins, ends or runs.
The consignments list: 1 Search consignments · 2 Filter · 3 Calendar · 4 Add consignment
The consignments list: 1 Search consignments · 2 Filter · 3 Calendar · 4 Add consignment
What a consignment records
A consignment says which way the art is moving, between whom, and for how long. It carries the Document date, the loan
period From and To — or Ongoing — a Subject, an External reference and a Consignment no., taken from the counter under
Settings → General Account → Consignments if you wish. Under Parties you choose the Consignor and the Consignee, fill
their addresses from the contact, and name the Facilitator. Under Terms & options you write the Terms or pick a term
template, decide whether the consignment is Financial or Non-financial, and can Change availability of the consigned
works once when you save. Each of the Consigned works carries its Price, its Commission as a percentage or a fixed
amount — with a shortcut to set the commission of all works at once — and any Additional costs with your own label.
Documents, exhibitions and sales live on the record, and large consignments load their works in pages.
A consignment record: 1 Edit consignment · 2 Share / export as · 3 More actions
A consignment record: 1 Edit consignment · 2 Share / export as · 3 More actions
Creating a consignment
Pick works in the basket and choose Consign: the consignment opens with those works on it, prices filled in. Add
consignment on the Consignments page starts from scratch; works are dragged into order and files uploaded in place.
WrkLst warns you if a colleague is editing the same consignment.
Creating a sale from a consignment
Create a sale from this consignment starts with the artworks: tick the ones being sold — only available works are
offered — then set the options. Executed through says whether the sale is internal, by an external seller or by an
external gallery; choose the Buyer, the Billing mode — Retail price, Retail minus commission or Commission only — and
whether the retail price comes from the consignment or from the artwork. Show the retail price with the commission as a
discount lays the invoice out that way. The sale opens with those works on it; see Holds & Sales.
Never missing an expiry
Consignments have deadlines, and missing one is expensive. WrkLst tracks the timeframes and sends email and in-app
notifications for expiring consignments, and the calendar view shows what is current and what is about to run out. The
calendar feed puts Consignments out and Consignments in into your own calendar app, and a consignment can be added to
the Timeline.
Seeing consignment status on a work
The consignment status of each artwork appears on the work itself, so when you are browsing available works you can see
immediately what is genuinely free to offer.
Sales report and costs
A consignment shows what it actually sold — the total, how much each colleague sold, and every sold work with its buyer
and invoice, with your own sales, external sales and donations and gifts in separate groups — and a bar showing where
every work stands, by number of works or by value. Beside it, Production & expenses sums the production and framing
costs of the consigned works, grouped By payer or By work, with Download PDF and Download spreadsheet. Both are shown to
everyone who may see sales reports.
Internal transfers
If you run more than one space, list them under Settings → General Account → Additional locations: moves between two of
your own spaces then show as an Internal transfer, and you can filter for them.
Still using WrkLst Classic? This topic in the Classic documentation: Consignments
Related articles
- Exhibitions
- Shipments
- Holds & Sales
- Timeline
- Reports & Analytics
