How to set up an edition on a work, how its numbered copies and artist's proofs are managed, and how editioned works behave in the list, the basket and multi-edit. This article describes WrkLst 10.
What an edition is in WrkLst
An editioned work is managed as one record that carries its individual numbers and artist's proofs, rather than as a pile of near-identical entries. That keeps the inventory readable: you see the work, and within it you see which numbers exist and what has happened to each.
Setting up an edition
Open the work's form and expand the Edition section.
- Tick This work is part of an edition.
- Leave Managed edition switched on for a Defined edition — one whose copies WrkLst keeps track of. Switch it off for a Custom edition, which is just an Edition text that appears in the caption, for a work whose copies you do not manage individually.
- For a defined edition, enter the Edition size, the number of Artist proofs and of Exhibition copies, or tick Unlimited. Show edition in caption adds the edition to the work's caption; Edition notes holds anything else.
The tabs Editions, Artist proofs and Exhibition copies then list every number — "Edition 1 of 5", "AP 1 of 2" — and show which work fills it. Mark the copy you are editing with This is the current work, create a copy from it with Create a new work from this one, or attach a work that already exists with Search works to attach. Fill empty copies with new works from this one creates a record for every number still empty in one go. If you set an edition size of 1, WrkLst asks whether you mean it and offers to Deactivate edition instead.
Editions in the works list
In the works filter, Editions only shows editioned works alone, and Group editions collapses an edition into a single entry with a count of its copies, so a print run does not fill the grid with lookalikes. Group editions can be your default under Settings → My Profile → Preferences. Opening a grouped edition takes you to the first available copy; the setting Navigate grouped editions to the first edition instead of first available under Settings → General Account changes that.
Editing a whole edition at once
Multi-edit from an edition loads the whole edition — every copy, including the artist's proofs — rather than only the copy you were looking at. The multi-edit form shows the same panels and fields as the normal editor, with a tick box beside each one, so a price change, a new location or a corrected medium reaches every copy in one operation while the inventory number stays per work. See Editing and Multi-Editing.
Why it matters for pricing
Managed editions count as a single record for subscription purposes. An edition of five plus two artist's proofs is one record, not seven — see Subscription.
Still using WrkLst Classic? This topic in the Classic documentation: Create and Manage Editions