Your WrkLst website is built from what you already keep in WrkLst: your artists, exhibitions and works get their pages by themselves, you arrange every page with the same blocks as your presentations, and nothing is public until you publish. This article describes the Website module in WrkLst 10.
What the website is
Your website and your inventory are the same data. When a work is sold, its page says so; when you add an installation view to an exhibition, the exhibition page can show it; when you hide a work, it leaves the website. You do not copy anything over, and nobody has to remember to update the site by hand.
The website is an add-on to your WrkLst plan — see Website Data and Website Complete. Once it is part of your plan, Website appears in the main menu.
Creating your website
Open Website and choose Create your website. One click makes:
- five draft pages — Home, Artists, Exhibitions, Works and Contact — in your account's default language,
- a page for every artist, exhibition and work your website may show (see Pages for your records below),
- draft pages for your imprint and privacy policy, written from your account's details,
- the look of the site, with your presentation logo if you have one.
Nothing is published yet. To give the website its address, switch on hosting under Settings › Website — see Website settings.
Your website shows only the artists who agreed to be shown, with their works and exhibitions. Until you have switched that on for at least one artist, the lists on your website stay empty and the overview says No artist is shown yet. Turn it on in the Website section of each artist — see Works, artists and exhibitions on your website.
The overview
The Overview shows your website's Address, how many Pages it has — and how many have been changed, are out of date or need attention — when it was Last published, and how it is Kept up to date. From here you open Pages and Publishes, the list of every publish with its result.
Pages
Pages lists your own pages first, each with its address and status, then one group each for Artist pages, Exhibition pages and Work pages. Every page has one status:
- Draft — never published; only you and your team see it.
- Published — online as you see it.
- Changed — you edited it since it was published.
- Out of date — its data changed in WrkLst since it was published.
- Needs attention — it cannot be shown as it is, for example because its record was deleted, hidden from the website, or its artist has not agreed to be shown. The page says why.
New page adds a page from a template — Page, Contact, Artists, Exhibitions or Works — or, under Page for a record, opens the page of one exhibition or artist.
Editing a page
Choose a page to open it. The Content tab shows the page as your visitors will see it, drawn by the website itself, with the blocks on the right under On this page. Show the page on switches between Desktop and Phone, and Preview shows it full screen.
The + button adds a block below the one you selected:
- Text — Title, Text, Two-column text, and on the matching pages About the artist and Press release.
- Works — on artist and exhibition pages Works (the works of the artist or exhibition), on all other pages Available works, everywhere Works — three columns (works you choose), and on work pages View in Room.
- Images & video — Slider, Images and Image with text.
- More — Exhibitions, Current exhibitions, Featured exhibitions and Artists.
Blocks that list your records follow WrkLst by themselves: a new exhibition appears in Current exhibitions once it opens, and a sold work leaves Available works. For works you pick yourself, add Works — three columns instead. On the page of one work, Customize… in its View in Room block turns the boxes and 3D models it offers into this page's own list. Save with Save changes; an edited page shows Changed until you publish it.
On the Settings tab you set the page's Title, its Address, its Title in search results and Description in search results, and whether to Hide this page from search engines. If you change the address of a published page, its old address leads to the new one. The website's menu lists your Artists, Exhibitions, Works and Contact pages; turn off Show in the menu to take one of them out. Keep the published version while I edit keeps the website showing the last published version until you publish this page yourself — even when you choose Publish all.
Pages for your records
Every artist, exhibition and work your website may show gets a page of its own, laid out by one set of blocks per kind — open Artist pages, Exhibition pages or Work pages in the list to change that layout, and every page of that kind follows. To give one record a page of its own, choose it under Edit the page of one record; it then stops following the layout of its kind until you choose Reset to the blocks of its kind.
What the website may show:
- an artist who is not confidential, has agreed to be shown, and is not hidden from the website,
- an exhibition that is not hidden and has installation views or works,
- a work that is shown on the website, whose artists have all agreed to be shown, and that has a public picture.
A page whose record stops qualifying becomes a draft again, and its address leads to the list page above it.
Publishing
Publish puts one page online; Publish all puts every page online, drafts included — except pages set to keep their published version. Before anything goes online, a window counts what will change: pages going online for the first time, pages you changed, pages with new data from WrkLst, and pages leaving the website. Your website updates within a few minutes.
- A change to your website's look — its colours, typefaces and logos — goes online only when you choose Publish all.
- Your website goes online only together with its imprint and privacy policy, so your first publish has to include them — Publish all does.
- If a publish fails, your website keeps showing the last version, and Try again starts it once more.
Publishing needs the right to publish the website, which administrators have.
What stays up to date by itself
Under Settings › Website › Publishing you choose whether pages whose data changed in WrkLst are published manually, every night or every hour. Your edits to a page are never published automatically.
Works do not wait for that setting. When you change a work that a published page shows — its availability, its price, its pictures or its details — the pages that show it update on their own, usually within a few minutes, even when manually is chosen — and new pages for your artists, exhibitions and works can go online with them. A work you take off the website or delete, a picture you make confidential, and an artist or exhibition you hide leave the website at once. An artist who withdraws their agreement, is no longer marked as an artist or is deleted leaves at once with all their works.
Enquiries from your website
With Enquiries on the website switched on in Settings › Website and your privacy policy published with the section about enquiries that WrkLst adds to it when you switch enquiries on, every work shown in a block of works or on its own page gets an Enquire button, whatever its availability — except a work set to Only look. Each enquiry becomes a new lead in Leads with the works it asks about; it is not yet linked to a contact or assigned to anyone, so the people who may see every lead are told about it. A second enquiry from the same address about one of the same works within a day joins the first lead, as long as that lead is still at New, In contact or Offer and not linked to a contact. See Leads.
Who may do what
Seeing the Website module, editing it and publishing it are separate permissions in your user roles; by default administrators may do all three and full employees may see and edit. If your role can open Settings › Website but not the Website module itself, that page says so and points to User Roles.
The website exists only in WrkLst 10. Works edited in WrkLst Classic keep the website settings you gave them.