Your website shows the artists, exhibitions and works you keep in WrkLst. Each of them has a Website section that tells you where it appears, and that is where you put it on the website or take it off again. This article describes the Website sections on works, artists and exhibitions in WrkLst 10.
What your website may show
Your website shows a record only when it may be public:
- an artist — a contact marked as an artist, not confidential, who has agreed to be shown, and who is not hidden from the website,
- an exhibition that is not hidden from the website and has installation views or works,
- a work that is shown on the website, whose artists have all agreed to be shown, and that has at least one public picture.
Each of them gets a page of its own, laid out like the other pages of its kind — see Your WrkLst website. A new page goes online with your next publish, or with the update you set under Settings › Website › Publishing. A work also appears in the blocks of works on other pages, such as an artist's works or Available works on the home page.
The website and its Website sections exist only in WrkLst 10. Works edited in WrkLst Classic keep the website settings you gave them.
The artist's agreement
Until an artist has agreed to be shown, neither their page nor any of their works is published, though an exhibition they took part in can still show their name. The agreement is off for every artist at first. Until at least one artist has it, your website shows no artist pages and none of your artists' works, and the Overview of the Website module says No artist is shown yet.
To record it, open the artist in Contacts and, in the Website section under On the website, tick The artist agrees to be shown on the website. Tick it only once the artist has agreed. If you untick it later, the artist and all their works leave the website at once. The same happens when the contact is no longer marked as an artist, or is deleted; each of their works' Website card then says why it is off the website.
A confidential artist never gets a page of their own. Their works can still appear, under their name, once they have agreed.
Public pictures
The website uses only the pictures of a work that may leave the house: those marked Publishable in the Artwork images section of the work's form, not marked Confidential in the Media Library, and fully uploaded. A work without such a picture stays off the website. See Artwork images.
If the work's Website section says Not on the website: it has no public picture with a stored size, although the work has a publishable picture, that picture's size was never recorded. Contact us at support@wrklst.art.
The Website card in the work form
In the work's form, the Website card sits below Prices and is closed at first. At its top, one or more lines say whether the work is Ready for the website., or what keeps it off — for example Not on the website: an artist has not agreed to be shown. — or Not on a published page yet.
- Show on the website is on for every work. Turn it off to take the work off the website at once. Turning it on does not put a work online by itself: the work also has to qualify, and a published page has to show it.
- Show its availability shows visitors whether the work is available, reserved, sold or not for sale. A hold shows as reserved, never who holds it.
- Price — Not shown, Price on request or Shown. Choose Shown, then under Which price the one price the website may show: Only this price is published, never the others. Only confirmed prices above zero are offered, never a consignment price, and a work whose prices are confidential shows none. With Not shown the website shows no price; with Price on request it shows the words Price on request in place of a price. If the chosen price later stops qualifying, the website shows no price either. Only people who may see the work's prices see these fields.
- Visitors can — Enquire or Only look. With Only look, the work never carries an Enquire button on your website.
- Public note — a short line shown with the work on your website, such as "Framed".
The card saves with the work. If a choice cannot be published, the save says why — for example A consignment price is never shown on the website. Choose another price.
Where a work is on your website
The Website section of a work's detail shows Where this work is on your website: every page that shows it, with its address, its status, Its own page for the work's own page, and On the website for a page that is online — or Not on any page yet. Below it, one line sums up the work's settings, such as Shown on the website · Price shown · Enquire, and View in Room offers on its page says how many boxes and 3D models its page offers. Publish puts the work's own page online.
The switches themselves are changed in the Website card of the work's form.
Artists and exhibitions
The Website section of an artist's or an exhibition's detail lists the pages that show it in the same way. Without a page of its own, Create website page opens one: the page the website makes for it, or a new one made for it.
Under On the website:
- The artist agrees to be shown on the website (artists only) — see The artist's agreement above.
- Hide from the website takes the artist's or the exhibition's page, and its entries in lists, off the website at once. The artist's works stay on the website.
- Feature on the website (exhibitions only) puts the exhibition into the Featured exhibitions block.
Publish puts the record's own page online. Changing the switches needs the right to edit the website; publishing needs the right to publish it.
Many works at once
In the works list, the Website menu in the toolbar changes the works in your basket:
- Basket works on the website — Show on the website or Hide from the website,
- Price — Price not shown, Price on request or Price shown,
- Visitors can — Enquire or Only look.
WrkLst asks before it changes anything — This changes the works in your basket: … — and Apply changes every work it can. A work it cannot change is left as it is: Price shown, for example, needs a price already chosen in the work's Website card. The menu needs the right to edit works; the price actions need the right to see prices.
To find works by their website settings, open the filter and choose under Attributes › Website: On the website (on a published page), Shown on the website, Hidden from the website or Price shown. See Works: inventories, filter and search, views and the basket.
What visitors see
A work on your website shows its artist, its caption, its price where you show one (or Price on request), its availability where you show it, and its public note. With Enquiries on the website switched on in Settings › Website and your privacy policy published, every work in a block of works and on its own page carries an Enquire button, whatever its availability — except a work set to Only look. A visitor's enquiry arrives in Leads with the works it asks about — see Leads and Website settings.
View in Room and View in AR on your website
On your website, View in Room lives on the work's own page: every work page has a View in Room block from the start, and a page holds one. Visitors see the work at its real size in a room — as a box with its picture, or as its 3D model — and on their phone through the camera, on their own wall or floor.
The block offers what WrkLst has for the work: each measurement ticked Caption in the work's Dimensions — the View in Room default first, each box showing its View in Room image where that picture is public — and then its 3D Models, in the order of the work form. See View in Room.
To choose for one work, open its page — under Work pages, Edit the page of one record — select the View in Room block and choose Customize…. You then keep, drag into order or remove each box and 3D model, and Add a box or a 3D model brings one back. An empty list says Not offered. A list of your own no longer changes when the work changes in WrkLst; Change… › From WrkLst goes back to what WrkLst has.
What leaves your website at once
These changes do not wait for a publish, nor for the setting under Settings › Website › Publishing:
- a work whose Show on the website you turn off, or that you delete,
- a picture you remove from a work, mark not publishable, make confidential or delete — and the work with it, if it was its last public picture,
- an artist you hide from the website or who withdraws their agreement — the second takes all their works with them,
- an artist you make confidential: their page leaves, their works stay,
- an artist who is no longer marked as an artist, or whom you delete: their page and all their works leave,
- an exhibition you hide from the website or delete, and an installation view you remove.
Other changes to a work that a published page shows — its availability, its price, its pictures or its details — reach the website on their own, usually within a few minutes. Everything else waits for your next publish, or for the update you set under Settings › Website › Publishing.