A website is an add-on to your WrkLst plan, in two versions: Website Data, for a gallery whose own developer or agency builds its website, and Website Complete, hosted by WrkLst. This article describes how to add, change and cancel your website in WrkLst 10.
The two versions
Both versions give you the Website module in WrkLst: pages made from your artists, exhibitions and works, arranged with blocks and published to your website's address, with an imprint and a privacy policy, enquiries that arrive in Leads, and View in Room and View in AR for your works. See Your WrkLst website.
- Website Data — For your own developer or agency. Your website's pages, works and pictures are also published as data, so your developer or agency can build your own website from them. WrkLst looks after the editor, publishing and the data; the code of your own website is your developer's. Website Data is set up with you by our team. — choose Contact us on its card.
- Website Complete — Hosted by WrkLst. WrkLst hosts your website in its theme, with your logo, typefaces and colours, and our team sets it up with you and takes it live. You pay monthly or yearly, and you buy it yourself under Settings › Website.
Each card shows its price and the VAT, what is Included and Not included, and What the setup includes.
The website exists only in WrkLst 10.
Who can add a website
Open Settings › Website. The Plan card is where the website is added and its billing managed. Only the people who manage your WrkLst subscription can buy — by default, administrators. Everyone else sees the plan without its buttons.
A website needs an active WrkLst subscription. During your WrkLst trial the card says Available once your trial has converted. If your account is billed by invoice, the card says so; contact us at support@wrklst.art to add a website.
Buying Website Complete
- Under Add a website to your plan, choose the Billing period on the Website Complete card: Yearly or Monthly.
- The card names the earliest date for your kickoff call and the planned go-live: your service fee starts when your website goes live.
- Choose Buy Website Complete. A window lists what you pay — Plan, Setup (once), Service fee with the date it starts, the VAT and Due now — and the terms: when the setup fee is refunded, how price changes are announced, and what a failed payment means.
- Tick I have read these terms and agree to them. and choose Continue to payment. You pay on the next page, with Stripe.
- Back in WrkLst, the page says Thank you — the website is now part of your plan. After a minute, Website appears in the main menu.
The setup fee is charged when you buy; the service fee starts on the planned go-live date shown at purchase. If your payment takes a few days to arrive, as a direct debit does, the plan shows Payment pending until it has. If all onboarding slots are taken, the card says so; contact us for the next free date.
While your website is being set up
Until your website goes live or you first publish it, the card Your website is being set up shows where things stand — Booked, In progress, Live — and What we need from you. Send it to support@wrklst.art or reply to your purchase e-mail. Book the kickoff call opens an e-mail to us to arrange a date. Within 14 days of your purchase, and before the kickoff call, Ask for a refund of the setup fee is there too.
You do not have to wait: you can build your pages and publish them to your website's address from the first day.
Your plan at a glance
Once your website is part of your plan, the Plan card shows the version, the billing period, its state and Next charge on … with the amount. The state is one of these:
- Active — the website runs as part of your plan.
- Being set up — Website Complete before its go-live.
- Payment pending — the payment has not arrived yet.
- Payment overdue — a payment failed (see below).
- Ends at the end of the period — you have cancelled.
Changing your plan
- Upgrade to Website Complete (from Website Data) charges the difference in the setup fee now, plus the difference in the service fee for the rest of the month. The window shows the amount due before you confirm.
- Switch to yearly billing charges the year today, less the unused part of the month, and your billing date moves to today. While your website is still being set up, nothing is charged until the go-live.
- Switch to monthly billing takes effect at the end of the year you have paid for.
- Billing portal is where you change your payment method and billing details.
To move from Website Complete to Website Data, contact us.
Cancelling
Choose Cancel website and confirm; Keep website closes the window without a change. The website ends at the end of the period you have paid for, and until then you edit and publish as before. Changed your mind? Resume website undoes the cancellation before that date.
When the period ends, editing and publishing end, and Website leaves the main menu. Your content stays in WrkLst. If you buy the website again within 90 days, there is no setup fee: the card says Buy again — no setup fee until ….
If a payment fails
If a payment for your website fails, WrkLst sends you an e-mail, and the people who manage your subscription see a notice at the top of WrkLst with Website settings. Under Settings › Website, Your website payment failed shows the open amount with Pay now and Billing portal, and the plan shows Payment overdue.
For 14 days after the first failed payment, you can go on editing and publishing as before. If the invoice is still open after that, editing and publishing end until it is paid: the Website module stays in the menu, but you can only look at your pages. As soon as the open invoice is paid, editing and publishing are back, and WrkLst publishes your website again. If there is no invoice left to pay, the card says so; contact us. Your content stays in WrkLst throughout.
Enabled by WrkLst
For some accounts, our team switches the website on directly — for a pilot, or for an account billed by invoice. The Plan card then says Enabled by WrkLst · until … or Enabled by WrkLst · no end date, and Switch to a subscription moves it to a subscription you pay in WrkLst. When such access ends, the card says Your website access has ended. Contact us to switch it on again.